Q. "Can we store I-9's electronically?"
Answer:
Yes, you can, however, per U.S. Citizenship and Immigration Services, any electronic storage system must include the following:
Controls to ensure the system’s integrity, accuracy, and reliability (i.e., only authorized personnel have access, a backup plan is in place to recover records if lost)
Controls to prevent/detect unauthorized or accidental changes (i.e., records date of access, who accessed, and actions taken)
An inspection and quality assurance program that regularly evaluates the system and verifies it is working as intended
An indexing system that allows users to identify and retrieve records
The ability to reproduce readable paper copies