Q. "How do we rescind a job offer?"
Answer:
Here are the three most important things to remember when considering rescinding a job offer:
1. Think It Through
Examine the evidence from all perspectives before making a decision. The proper context and source credibility matter! Following any notice requirements, approach the candidate with the benefit of the doubt and give them opportunity to respond. Also, think through next steps: have a second candidate in mind if you do rescind the original offer.
2. Seek Legal Counsel
Have good legal counsel on hand so they can double check your process as you rescind the offer. Don't skimp on this one!
Hiring Best Practice: Ask your legal counsel to also take a look at your hiring and onboarding process to make sure you are compliant and following the latest laws.
3. Communicate & Document
Clearly state the reasons you are rescinding the offer in person or over a video call. Make sure you have recorded them in writing and have copies of all supporting evidence.
Hiring Best Practice: When you make a job offer, disclose any contingencies (i.e., drug screening, background checks, etc.) in writing and ask them to acknowledge by signing. Employment in most states is "at-will", but clearly state it in the job offer so candidates don't make rash life-changing decisions based only on the offer.