Privacy Policy

HR Ministry Solutions
Effective Date: January 1, 2026

HR Ministry Solutions ("Company," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website (hrministrysolutions.com), submit an inquiry, make a payment, or otherwise engage with our human resources consulting, advisory, training, or coaching services (collectively, the "Services"). By using our website or Services, you agree to the practices described in this Policy.

1. Information We Collect

We may collect the following categories of information:

  • Contact information you provide, such as your name, email address, phone number, company name, and job title, when you submit a contact form, request a proposal, or sign up for our mailing list.

  • Payment information, such as billing name, billing address, and payment card details, when you purchase Services through our website. Payment card details are processed by our third-party payment processor and are not stored directly on our servers.

  • Engagement information, such as details you share with us in the course of an HR consulting, training, or coaching engagement, which may include information about your organization's policies, personnel matters, or workplace practices.

  • Technical and usage information, such as your IP address, browser type, device type, pages visited, and referring website, collected automatically through cookies and similar technologies.

  • Communications, including records of emails, calls, or messages you exchange with us.

2. How We Use Your Information

We use the information we collect to:

  • Respond to inquiries and provide requested information about our Services;

  • Deliver, manage, and invoice consulting, training, and coaching Engagements;

  • Process payments and maintain business and accounting records;

  • Communicate with you about scheduling, updates, or changes to our Services;

  • Send marketing communications, such as newsletters or promotions, where you have opted in (you may unsubscribe at any time);

  • Improve our website and Services, including analyzing usage trends;

  • Comply with legal, tax, and regulatory obligations, and protect our legal rights.

3. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies (such as web analytics tools) to remember preferences, understand how visitors use the site, and improve functionality. You can control or disable cookies through your browser settings; note that disabling cookies may affect how the website functions. If we use analytics or advertising cookies, we will describe them here and, where required by law, request your consent (for example, through a cookie banner) before placing non-essential cookies.

4. Payment Processing

Payments made through our website are processed by a third-party payment processor (for example, Stripe, Square, or PayPal). We do not store full payment card numbers on our own systems. Your use of a payment processor's services is subject to that processor's own privacy policy and terms, which we encourage you to review.

5. How We Share Information

We do not sell your personal information. We may share information with:

  • Service providers who help us operate our business, such as payment processors, scheduling tools, email platforms, cloud storage providers, and accounting software, under obligations to protect your information;

  • Professional advisors, such as accountants or attorneys, where necessary;

  • Legal or regulatory authorities, if required to comply with the law, respond to legal process, or protect our rights, property, or safety, or that of others;

  • A successor entity, in the event of a merger, acquisition, or sale of business assets, subject to standard confidentiality protections.

6. Data Retention

We retain personal information for as long as necessary to provide the Services, maintain business and tax records, comply with legal obligations, resolve disputes, and enforce our agreements. Engagement-related information may be retained for a longer period consistent with professional recordkeeping practices, after which it is securely deleted or anonymized.

7. Your Privacy Rights and Choices

Depending on your state of residence, you may have rights under applicable U.S. state privacy laws (such as those in California, Colorado, Connecticut, Virginia, Utah, and other states with comprehensive privacy legislation) to:

  • Request access to the personal information we hold about you;

  • Request correction of inaccurate information;

  • Request deletion of your personal information, subject to certain exceptions;

  • Opt out of the sale or sharing of personal information for targeted advertising (we do not currently sell personal information);

  • Opt out of marketing communications at any time by using the unsubscribe link or contacting us directly.

To exercise any of these rights, please contact us at hello@hrministrysolutions.com. We will respond within the timeframe required by applicable law and may need to verify your identity before fulfilling certain requests.

8. Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, or disclosure. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

9. Children's Privacy

Our website and Services are intended for business professionals and are not directed to children under the age of 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can delete it.

10. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties, and we encourage you to review their privacy policies.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The updated version will be posted on our website with a revised "Effective Date." We encourage you to review this Policy periodically.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: